In today’s distributed, digital-first world, being able to easily and effectively manage files, collaborate with your team, and stay organized is critical. Whether you’re a small business, a big corporation, or an individual freelancer, having the right file management tool sets you up for success.

If you’re looking for a file management tool, you may have come across Stockpress and Dropbox and be wondering how to figure out which one best meets your needs. We’re here to help!

Today, we’ll talk about:

  • First, understand your file management goals
  • Stockpress and Dropbox: Key differences
  • Stockpress features and pricing
  • Dropbox features and pricing
  • How to decide on the right tool
  • Get your team started with Stockpress for free

Our goal is to help you make an informed decision on which file management tool is right for your unique situation. (And in some cases, the answer might even be both!)

First, understand your file management goals

Before you can decide which tool fits your needs, you’ll have to understand the goals of your team and how you’ll be using the platform. This varies from company to company and sometimes even within a company, from team to team.

For example, a creative marketing agency might be looking for a tool that allows their designers, writers, editors, and other staff members to simultaneously work on project files. Compare that to a small accounting firm that is looking for a tool with top-of-the-line security and privacy so that they can ensure their client’s confidential information is safe.

Start by meeting with everyone who will be using the file management platform and discussing everyone’s priorities. What would everyone like to get from this system? Then, outline which existing tools and workflows the platform will need to integrate with.

Knowing the top priorities, as well as critical integrations, will inform your search and make it easier to pare down your list. If you know you’ve got to integrate with your CRM system and a platform doesn’t offer that functionality, they’re immediately off the list!

Stockpress and Dropbox: Key differences

Stockpress and Dropbox are two popular choices when it comes to file management options. Here’s how they stack up against each other, at a glance:

Unlimited users in all account tiers, even the free onePlans vary, with the lowest-priced plan offering one seat only
Allows for AI-powered tagging and metadata managementUses AI for its universal search capabilities
Advanced visual search functionalityImage search only available on certain plans
Uses Collections instead of folders, which allows documents to live in multiple places simultaneously (without ever being duplicated)Relies on traditional folder structures and multiple copies of files
Secure internal and external sharing, including share links that automatically update when new content is added, view-only options, link expiration dates, and moreAbility to share internally and externally, but files must be added to the other person’s Dropbox in order to be viewed and all shared files are able to be downloaded
3 GB storage for free users2 GB for free users
Custom-branded workspaces available for paid plansDropbox branded workspaces

Stockpress features and pricing

Stockpress is the only solution on the current market that combines traditional file management with digital asset management (DAM)—all while offering unlimited user licenses, custom user roles, and teams.

Our founders worked in the agency world for over a decade and struggled with the same challenges that many of you are navigating right now. We knew there had to be a better way to manage and share files, both internally and externally. So we created it!

Here are some features that our users love about Stockpress:

  • Unlimited users and teams across tiers—add everyone you need to!
  • Intuitive visual search based on keywords and tags; you can also search on other info like file names, dates, etc.
  • Duplicate files are automatically identified and merged, which saves on storage space and keeps your workspace organized
  • Ability to easily import files from Dropbox, Box, and Google Drive
  • Access to advanced reporting

Stockpress pricing is transparent and easy to understand. You can start for free and still enjoy unlimited users and teams and up to 3 GB of storage. From there, plans go up in storage space and offer users the ability to create custom branded workspaces. Our most popular plan is just $225/month, includes up to 500 GB of storage, and of course, unlimited users!

Dropbox features and pricing

For many people, when they think about file management systems, they think about Dropbox. The company was founded in 2007 and has grown to be a go-to choice for many folks looking to store and share files.

Here’s a quick overview of Dropbox’s most-loved features:

  • Commenting, annotation, and real-time document editing abilities
  • Handy apps you can download to any device
  • Digital signatures
  • Offline access to your files
  • Relatively straightforward to use

Dropbox’s pricing model starts at $9.99/month for one user and 2 TB of space. There are other tiers available with more user licenses, depending on your company’s needs. There is also a freelancer-specific pricing model for $16.58/month, which offers more storage than the baseline plan and advanced sharing controls.

Stockpress vs Dropbox Pricing Comparison:

Stockpress – Unlimited User Pricing:
Stockpress has an unlimited user pricing model, which is designed to elevate collaboration and productivity within your organization. Unlimited users make for simplified administration, where users can be effortlessly added without having to manage individual user licenses and associated budgets., This unlimited user model allows teams to scale quickly. Whether your workspace has 5 or 50,000 users, Stockpress helps you scale without limits. By removing unpredictable elements like user licenses, Stockpress makes file management easier to budget for, so you can plan with confidence.

Dropbox – Per User Pricing:
Dropbox’s per-user pricing model offers cost-effective scalability to a point, as long as you are very clear on how many user licenses you need, but will cost you more as your team grows. Dropbox’s per-user pricing provides clear visibility into your expenses. You can easily track and manage your budget, allowing you to make informed decisions for your business.

However, a per-user pricing model has certain disadvantages, including inequality in user adoption, limited growth potential, onboarding barriers, and churn risk. In some organizations, not all users may fully utilize the SaaS product, leading to uneven distribution of costs and cost inefficiencies. As your user base expands, the per-user pricing model might become cost-prohibitive, making it challenging to maintain a predictable and scalable pricing structure. Additionally, potential clients may be discouraged from adopting your SaaS product if they fear incurring higher costs as their organization grows, acting as a barrier to onboarding new customers. Furthermore, suppose a customer decides to reduce their number of users due to cost constraints or business changes. In that case, it can lead to a higher churn rate, directly impacting your revenue and emphasizing the importance of constantly proving value to your customers.

How to decide on the right file management tool

We know that selecting the right tool can feel like a huge decision—and one you want to get right! While we can’t tell you which platform is right for you, we can remind you to revisit those priorities you outlined early in the process.

If you’re stuck between two options, like Stockpress and Dropbox, sit down and look at each point on your list and see how each platform stacks up against it.

Going back to our examples from earlier, for the creative marketing agency, perhaps the better choice is Stockpress because they want flexibility in terms of user licenses, and they like the visual search functionalities. Meanwhile, the accounting firm decides that although Stockpress and Dropbox both offer state-of-the-art security functionality, they’d like to go with Dropbox because they only need one user license for their small team and they’re already familiar with the platform.

You can see how each company’s unique priorities influence their final decision, and the same will be true for your company.

Get your team started with Stockpress for free

There’s only so much you can assess about a file management platform on paper (or, let’s be honest, from behind a screen). Sometimes you just need to see the thing in action! That’s why we have a free option at Stockpress. This way, you can try it out for yourself, add other users and let them explore, and then see whether it meets your needs.

Ready to check it out? Start for free here!