Sharing files with collaborators is essential, but what happens when your file changes after the link is sent? Do you resend the link?

Stockpress updatable share links feature eliminates the need for follow-up emails, ensuring that your shared links always point to the latest version of your file.

The challenge of outdated links

When you’re sharing files for review or approval, changes are inevitable. But without updatable links, you may face:

  • Version confusion: Collaborators might work on outdated files, leading to inconsistencies.
  • Inefficiency: Sending updated links every time a file changes wastes valuable time.
  • Increased risk: Sensitive or incorrect versions might be used in critical projects.

These challenges slow down workflows and can lead to costly errors.

How Stockpress updatable share links work

With updatable share links, you can share files confidently, knowing that any changes you make are reflected automatically. Here’s how it works:

  • Dynamic linking: Each link stays connected to the latest version of your file, even after updates.
  • Access control: Set permissions to determine whether recipients can view, download, or comment on the file.
  • Version tracking: Collaborators are always accessing the correct file, reducing errors and confusion.

For more details, check out this Help Center article.

Steps to use updatable share links in Stockpress

Here’s how to get started with this feature:

  1. Select your files: Navigate to the Collection you want to share in Stockpress.
  2. Generate an updatable link: Check the ‘Update this link when new files or Collections are added’ option.
  3. Set optional permissions: Define whether recipients can view, download, or comment on the file.
  4. Copy and share the link: Send the link to your collaborators via email or messaging platforms.

Real-life examples of updatable share links in action

Here’s how teams use Updatable Links to improve workflows:

  • Marketing teams: Share campaign assets with agencies, ensuring they always have the latest files without re-sending links.
  • Creative teams: Send design drafts to clients with confidence, knowing feedback will always apply to the most recent version.
  • Content creators: Distribute blog drafts or media assets to editors, reducing confusion caused by outdated versions.

The benefits of updatable share links

Why do teams love Stockpress updatable share links? Because it keeps workflows smooth and organized:

  • Save time: No need to resend links when files are updated.
  • Boost accuracy: Ensure collaborators are always working with the latest version.
  • Increase efficiency: Eliminate the back-and-forth of clarifying file updates.
  • Enhance security: Control access with permission settings and expiration dates.

Updatable share links – The DAM lowdown:

What are updatable share links in digital asset management?

Updatable share links allow users to share a single link that always points to the latest version of a file, eliminating the need to resend updated links. This feature is particularly useful for teams that frequently update content, ensuring that collaborators always have access to the most current version.

Why are updatable share links valuable?

By ensuring shared links always reflect the most current version, teams can avoid confusion, reduce email follow-ups, and ensure stakeholders always have access to the right files. Updatable share links improve collaboration by removing the need for manual version tracking and help organizations maintain a single source of truth for their digital assets.

The bottom line

Stockpress updatable share links feature ensures your file sharing is always accurate and effortless. By keeping links dynamic and connected to the latest versions, you can collaborate with confidence and focus on delivering great work.

Ready to take the hassle out of file sharing? You can start for free with unlimited users and all Premium features for 14 days at stockpress.co or see Stockpress DAM in action here!