In today’s fast-paced work environment, sharing files efficiently is a must. Whether you’re collaborating with internal teams or external partners, the ability to securely share digital assets can make or break a project’s timeline.

Internal and external sharing features in Stockpress are designed to streamline this process, ensuring your files get to the right people with ease and security.

The challenge of sharing files

Traditional file-sharing methods, like email attachments or third-party platforms, come with a host of challenges:

  • Limited security: Sensitive files may end up in the wrong hands due to misdirected emails or unsecured links.
  • Version control issues: Team members may unknowingly work on outdated files.
  • Inefficiency: Juggling multiple platforms for different collaborators slows down workflows.

These hurdles can lead to frustration, wasted time, and even costly mistakes.

How internal and external sharing works in Stockpress

Stockpress makes file sharing simple, secure, and flexible. Here’s how it works:

  • Secure sharing links: Generate password-protected or time-limited links to control access to your files.
  • Granular permissions: Decide whether recipients can view, download, or comment on your share links.
  • Activity tracking: Monitor who has accessed your shared files and even track downloads!

Want to know more? Check out this Help Center article for more.

Steps to share files in Stockpress

Here’s how to use the internal and external sharing features:

  1. Select the file or Collection: Navigate to the assets you want to share in your Stockpress workspace.
  2. Generate a link: Click the share option and customize the link with optional password protection or expiration dates.
  3. Choose your advanced settings: Decide whether recipients can view, download, or comment on, and more.
  4. Share the link: Send it directly to collaborators via email or messaging platforms.

Real-life examples of Internal and External Sharing in action

Here’s how teams use this feature to stay connected and productive:

  • Marketing teams: Share campaign assets with external agencies, ensuring they have the latest files without giving them full workspace access.
  • Creative teams: Provide clients with a secure link to review designs, with options to add comments or approve files.
  • Content creators: Deliver final assets to freelance writers or photographers without requiring them to create an account.

The benefits of internal and external sharing

Why do teams love Stockpress sharing features? Because they make collaboration easier and more secure:

  • Enhanced security: Protect sensitive assets with passwords and expiration dates.
  • Streamlined workflows: Share files directly from Stockpress without relying on external tools.
  • Improved transparency: Keep track of who has accessed your files and when.
  • Increased flexibility: Tailor sharing options to fit the needs of each project or collaborator.

Internal and external sharing – The DAM lowdown:

What is internal and external file sharing?

Internal and external sharing enables users to securely distribute digital assets within their team or to outside collaborators without unnecessary complications. This ensures that files remain accessible to the right people while maintaining control over permissions and security settings.

How does enhanced sharing improve asset collaboration?

With secure sharing options, teams can control access, maintain compliance, and ensure files are distributed efficiently. Internal sharing allows departments to collaborate seamlessly, while external sharing enables clients, vendors, and partners to access assets without requiring separate accounts. This streamlines workflows, reduces unnecessary file duplication, and ensures that all stakeholders are working with the most up-to-date content.

The bottom line

Stockpress internal and external sharing features empower teams to collaborate more effectively. By simplifying the file-sharing process and ensuring file security, your team can focus on delivering great work without worrying about inefficiencies or risks.

Ready to improve how your team shares files? You can start for free with unlimited users and all Premium features for 14 days at stockpress.co or see Stockpress DAM in action here!