Sharing files with collaborators is critical for team success, but not all files should stay accessible forever. Whether you’re dealing with sensitive campaign assets or one-time client deliverables, Stockpress expiration dates feature ensures your shared links automatically expire when you need them to.

The challenge of permanent access

Leaving shared links open indefinitely can lead to a range of problems:

  • Security risks: Sensitive files may remain accessible to unintended recipients.
  • Outdated assets: Collaborators might access files that are no longer relevant, leading to confusion.
  • Loss of control: You lose track of who has access to your assets and for how long.

Without an expiration system in place, these risks can compromise both security and efficiency.

How Stockpress expiration dates work

With Stockpress, you can set expiration dates for any shared link, ensuring your files are only accessible for as long as you intend. Here’s how it works:

  • Custom time limits: Define specific expiration dates and times for each link.
  • Automatic deactivation: Once a link expires, it becomes inaccessible, protecting your assets.
  • Flexible updates: Modify or extend expiration dates as needed.

For detailed instructions, visit this Help Center article.

Steps to set expiration dates in Stockpress

Here’s how to get started:

  • Select the file or folder: Navigate to the asset you want to share in Stockpress.
  • Generate a share link: Use the “Share Link” option to create a link for collaborators.
  • Set an expiration date in your advanced settings: Choose a date and time for the link to expire.
  • Share the link: Send it to your collaborators, knowing it will deactivate automatically when the time comes.

Real-life examples of expiration dates in action

Here’s how teams are using this feature to improve workflows:

  • Marketing teams: Share limited-time campaign assets with agencies, ensuring outdated materials are no longer accessible.
  • Creative teams: Provide clients with access to drafts or deliverables that automatically expire after feedback is submitted.
  • Content creators: Deliver media files to freelancers with time-bound access for specific projects.

The benefits of expiration dates

Why do teams love Stockpress expiration dates? Because they provide peace of mind and control over shared files:

  • Enhanced security: Automatically deactivate links to sensitive assets after they’re no longer needed.
  • Improved organization: Avoid confusion by ensuring only relevant files are accessible.
  • Increased efficiency: Eliminate the need to manually deactivate or track shared links.
  • Flexible collaboration: Tailor access to fit each project’s specific timeline.

Expiration Dates – The DAM Lowdown:

What are expiration dates for shared files?

Expiration dates allow users to set automatic time limits on shared links, ensuring that files are only accessible for a specified duration. Once the expiration date passes, the link automatically becomes inactive, preventing unauthorized access to outdated files.

How do expiration dates enhance security?

By controlling access duration, teams can minimize security risks, prevent outdated file usage, and manage content distribution more effectively. This feature is particularly useful for time-sensitive assets, such as promotional materials, campaign files, or client deliverables, ensuring that only relevant content remains available.

The bottom line

Stockpress expiration dates feature ensures your shared files remain secure and relevant. By giving you control over how long links stay active, you can collaborate confidently without worrying about lingering access.

Ready to secure your shared files? Try expiration dates with Stockpress today and take control of your file sharing. You can start for free with unlimited users and all Premium features for 14 days at stockpress.co or see Stockpress DAM in action here!