Managing digital assets often requires fine-tuned collaboration. When different team members need varying access levels, having a one-size-fits-all approach to permissions can create confusion or, worse, risk-sensitive files falling into the wrong hands.

Stockpress Custom User Roles feature offers a better way to control access and maintain workflow clarity across teams and projects.

The challenge of rigid permissions

Many platforms offer basic roles like “admin” or “viewer,” but these predefined options rarely fit the complexity of real-world workflows. Without flexibility, teams face challenges like:

  • Limited control: Broad permission categories often give users either too much or too little access.
  • Security risks: Sensitive files can accidentally be shared with users who shouldn’t see them.
  • Workflow bottlenecks: Team members may waste time requesting access or waiting for approvals.

To keep workflows running smoothly and securely, you need a solution that adapts to your team’s specific needs.

How Stockpress Custom User Roles work

Custom User Roles in Stockpress allow you to create and assign permissions tailored to your unique workflows. Here’s what you can do:

  • Define custom roles: Set up roles that align with specific responsibilities—like “Content Approver,” “Asset Uploader,” or “Campaign Manager.”
  • Control permissions: Choose exactly what each role can view, edit, upload, or manage within the workspace.
  • Apply role-based access: Assign roles to individuals or groups, ensuring everyone has the access they need—and nothing they don’t.

Want to learn more? Check out this Help Center article for detailed instructions on setting up Custom User Roles.

Steps to create and use Custom User Roles

Setting up Custom User Roles in Stockpress is straightforward:

  1. Navigate to user settings: Go to your Stockpress workspace and access the “Manage Users” section.
  2. Create a new role: Click “Add Role” and define permissions for the new role. This can include view-only, upload, edit, or admin rights.
  3. Assign roles to users: Select team members and assign them the appropriate custom role.
  4. Review and adjust permissions: As projects evolve, update roles to ensure permissions remain relevant.

Real-life examples of Custom User Roles in action

Here’s how teams are using Custom User Roles to streamline their workflows:

  • Marketing teams: Assign “Campaign Manager” roles to team leads, giving them the ability to approve assets while restricting other users to view-only access.
  • Creative teams: Create “Designer” roles with permissions to upload and edit files, ensuring designs stay secure until they’re finalized.
  • Content creators: Use a “Contributor” role for freelance writers or photographers, allowing them to upload content without accessing sensitive client files.

The benefits of Custom User Roles

Why do teams love Stockpress Custom User Roles? Because they make workflows more efficient and secure:

  • Enhanced security: Protect sensitive files by limiting access to only those who need it.
  • Greater control: Tailor roles to match your team’s exact responsibilities.
  • Increased efficiency: Eliminate delays caused by unnecessary access requests or manual approvals.
  • Scalability: Easily add or modify roles as your team grows or projects evolve.

Custom User Roles – The DAM Lowdown:

What are custom user roles in digital asset management?

Custom user roles allow administrators to define specific permissions and access levels tailored to their team’s unique workflows. Instead of relying on predefined roles, organizations can create roles that match their operational structure, ensuring each team member has the appropriate permissions for their responsibilities.

How do custom user roles enhance collaboration?

By assigning granular permissions, teams can control who can view, edit, or share files, ensuring security while maintaining flexibility. Custom roles enable organizations to give different access levels to designers, marketers, content creators, and external partners without exposing unnecessary data. This streamlines collaboration, reduces errors, and allows for more structured workflows, ensuring that the right people have the right access at the right time.

The bottom line

Stockpress Custom User Roles feature puts you in control of your workflows, ensuring the right people have the right access at the right time. Whether you’re managing a small team or collaborating with external partners, custom roles make it easy to balance security and productivity.

Ready to take control of your workflows? Try Custom User Roles with Stockpress today and experience the difference.

You can start for free with unlimited users and all Premium features for 14 days at stockpress.co or see Stockpress DAM in action here!